Working

Your VisionScout site will provide the following three options at the top of the screen:

1. Home
2. Create New Location - to upload new files.
3. Personal Viewer - showcase area to show to a third party.
4. Personal Library - your own location file database edit and organize photos.
5. Admin - customize your VisionScout features.

a. Home
This is your VisionScout homepage and the first page users will see when they log in. You can customize and edit the features here by using the “Admin” section of your VisionScout.

b. Create New Location
This area allows you to add new location photos to your locations library. Enter this area by clicking on the “Create New Location” tab at the top of the page. .

This is a 2 Step process:
1. Create file ID and info
2. Upload photos

Begin by filling in the required (*)and optional fields to describe the location you wish to add to your PIM Personal Library and then click on “Submit” at the bottom of the page.

Take the following steps to upload the photos of this location to the VisionScout website

1. On the page that follows, scroll down to “Upload new location media” and click on “Browse”.

2. Locate the path to the first file on your computer that you want to add to this Location file and click on the file name. Click on the Select “choose” button.

3. Repeat the previous step for any other photos or.zip files that you wish to add to the same location.

4. When all photos for this Location have been chosen, click on “Upload Files”. A pop-up screen will appear and show you the status of your upload and when it is complete.

5. You will then be able to view the file of this Location by clicking on “Personal Library” at the top of the screen.

Tips: 1) You will be able to choose more than one category later on in the editing fields. For the initial upload simply select the category that is the most general word to place your location file in.

2) There are a few required fields you must enter to proceed to the next step such as date scouted, nearest city. If you are having trouble proceeding to the next page to upload, check that required fields have been filled out.

3) Use the “Private notes:” field to enter Family Residence Name, address, phone number, email, etc. In the “Public Notes:” field you may want to include any notes such as past history of filming, experience and any background info on the neighborhood, which will be useful for filming. The information that you fill out in these text fields such as location fee, etc is created for you to have useful and accurate records of your location files.

4) Keywords: “Key words” are what your VisionScout uses to search the files in your Personal Library in the top-right hand search text box. Whenever you assign a Location file to a Category, there will be a number of Key Words that are automatically assigned which are synonyms or words associated with that Category but you can assign additional keywords to that file to help you find it in your database later.

5) When creating a new file’s information, enter in as many key words as possible that will allow you to find the file in the future such as:
a) Architectural styles i.e. bancher, craftsman, contemporary,
b) Filmable features i.e. bay window, open plan, hardwood floors
c) Geography i.e. hilltop, forested, Richmond, "North Vancouver"
d) Descriptive words i.e. "retro kitchen", 1950s, "New York", "high ceilings",
e) Location Manager’s initials,
f) Name of job i.e. "Prozac commercial", "huggies ad", "vogue stills shoot",
g) Your own initials.

Once the upload is complete, the file will be situated in Personal Library. It will also be listed by type of category underneath the Main Categories heading. (Tip: The orange number indicates how many files exist in that category)

c. Personal Library
This is the key area which contains your private library of Location files. To access this area simply click on the “Personal Viewer” tab at the top of the screen.

The following can be done from this screen:

Command Instructions
OPEN A FILE Click on the thumbnail photo.

REORDER PHOTOS Open the file, then use your mouse to drag and drop the photos in the preferred order –OR-
Click on “Full Page Edit”. Use the arrow icon on the lower left corner of the photo to drag and drop into required order.

EDIT THE INFORMATION ON A FILE
Click on the [E] below a thumbnail photo. On the page that follows, make the required changes and then click “Save” .

UPLOAD MORE MEDIA TO A FILE
Click on the [U] below the thumbnail. On the page that follows, scroll down to “Uploading new location media”. Click “browse”, and select the files you wish to upload from your
computer. Then click “Upload files”. A “File Upload Status” box appears, informing you of the time required to upload (top orange bar) and process (bottom orange bar) the photo file.

DELETE A FILE
Tick the box in the lower right corner of the file and click “Delete”.

DELETE A PHOTO
Open the file; Click “Full Page Edit” (bottom left); click on the [X] to delete the photo.

DELETE MULTIPLE PHOTOS
Open the file; select the photos to be deleted by ticking the box in the lower right corner of the file and click “Delete Selected”.

ADD YOUR LOCATION FILES TO VISIONNET (market your photos on our public database)

Tick box in right lower corner of file: click “Submit to Public”. [P (X)] will appear, indicating that the pictures are pending approval from Visionnet. Prior to approval, photos can be withdrawn by clicking “X” next to the photo.
Note: Once photos have been submitted you can still manage contact information by using the Contact Manager in the Admin area of your VisionScout landsite (see below). However, photos submitted to the public can only be edited by Visionnet Staff.
The advantage to submitting your folder is that then you can choose only certain images from the file to import to a project room as oppose the entire folder from your VisionScout site

SUBMIT A PHOTO FILE TO A PROJECT ROOM
Tick the box in the lower corner of the file and click “Copy to Project Room” You then must enter the Project Room Login and Password and click “Copy”.

You can copy files from your Personal Library to your Personal Viewer or to one of VisionNet’s other on-line services such as a Pitch room or a Project room.

This means that they can be edited in a Project room or Pitch Room but the original file will remain intact in your Personal Library.

In Personal Viewer, all files will have a title and file ID # associated with it. Letter codes underneath file ID have the following functions:

[E] – To Edit a file
[U] - Upload new photos or files
[P (X)] - Pending Approval from VN site administrator once you’ve selected a file to be “publish to main site”.
[RE] – Recall from Published main Location Library
[PUB] – Published in public Location Library (only the site administrator can edit once you’ve published it)
[R] – Rejected from VN site administrator
[F] - Folder Area
[C] – Visible in Client Area

d. Personal Viewer
Instead of sending e-mails loaded up with attachments, a Personal Viewer gives you a single, secure workspace where you can showcase files for a specific project or job in a single place and then give the right people access to view and comment upon that information over the web.

This is an ideal tool for storing and managing digital photographs and video that you normally store on a computer,

[Creation & Management:]
1. You can upgrade your PIM room for $10 US/month. This feature will automatically be built into your exisiting PIM. (Upgrade by clicking on Admin and selecting “Subscription Manager”.

2. To copy and manage files from your Personal Library to Personal Viewer:

i. You can copy files to Personal Viewer by going to your Personal Library selection, searching for the files that you’d like to copy to Personal Viewer. Click on the selection box in the bottom right hand side of the file box.

ii. Click on “Folder:Add” on the right side of your screen. Files will be placed into “Locations to be filed” folder until you move them.

note: the box is now checked on the file on the right.

***** click on “Add” , next to “Folder:” on the right side of the page.

iii. Now your selected file will be copied into Personal Viewer under “Locations to be filed” folder on the left side of the page.

iv. Create folders to organize your files by name or type by clicking on “Add a Folder +” on the left side of your screen. Type in a name (such as houses, parks or scene #s) and click on the Create button.

v. To move the file into a folder you’ve created for its type, click the selection box again and look for “Move to:“ drop-down menu at the top of the page. Click on the arrow beside the text box and a drop down menu will appear with the name of all of the files you have already created. Once you’ve moved the mouse over the name of desired folder name it will be highlighted and the file will automatically move into that folder.

vi. You can use the Personal Viewer as a work space to create and manage a project. In order to showcased selected files to by a Client, you must repeat the selection step with “Client: Add” for the files to be viewable to the Client login that you have already created in the Admin section.

Tip: It is very useful to create a Client username and password so those you invite to your site will not be able to delete or access your main library. This is for your own protection.

d. Admin
This is the administration area of your PIM site, which allows you to share photos and manage the contact information provided for your photos. Enter this area by placing your cursor over Admin at the top of the screen, and clicking on either “Subscription Manager” or “Contacts Manager”.

1. Personal Database: allows you to upload logos and customize your profile that appears on your Home page.

2. News Manager: allows you to add notes to the “News” section on your Home page.

3. User Manager: allows you to create new usernames and logins to provide access your site with limited “Client” access.

4. Backup Manager: This feature allows you to place, on your computers hard disk, any photosets uploaded to our services. By clicking on the lower right hand check box, when you are in the top level of a photoset collection, and selecting “”Request Backup” the selected photoset will be queued for download in the “Back-up Manager”. The “Backup Manager” can be found in the “Admin” section. This will contain a list of items that are being prepared for download and are ready to download.

5. Contact Manager: allows you to create a contact manager that you can link to your location files. Here you can create a contact list that can be automatically linked with your location files. (I.e. The name and number of your contact at the Parks Board or School Board can be quickly attached to any images of Parks, or likewise images of schools or classrooms).

Suggestions: For residential photo files, select your personal information. This allows you to keep information about the photo file confidential. For photo files such as mountains and parks, select GRVD (you will need to create this as one of your contacts first).

Tip: Any information changed in your “Contact Manager” will change throughout the system. So, a phone number or email can be easily updated throughout your PIM site by changing them for a single file.

6. Subscription Manager: where you go to view manage your VisionScout account subscription and upgrade to include a Personal Viewer.

Location Professionals

Location Scouts are encouraged to share their work through our on-line locations library, while hiding private addresses and contact information. This is an effective way for scouts to promote their work to peers and potential employers.

For Location Managers, our VisionConnect on-line locations library is simply the most comprehensive and up-to-date solution available on the market. It provides them with a wealth of pre-qualified location files that are searchable 24-hours a day, helping them do their job that much better. And best of all it’s free.

VisionScout provides every location professional the chance to store 100,000 digital photographs in their own user-name/password protected on-line database. This is a Universally-accessible, private library of their personal location files that they can search through from any computer with internet access.

No more worrying about computer crashes, stolen laptops or growing stacks of CD-ROMs because their files are safely stored and accessible on demand. >>>

VisionScout Extended

A VisionScout site password-protected database with storage space for 100,000 photos, which VisionNet has provided to help scouts and other location professionals manage, organize and easily access their location files and photos from anywhere in the world.

This site allows you to build a private library of your own location files, which can be shared whenever you want by copying the files into one of VisionNet’s on-line collaborative tools such as Project Rooms, Pitch Rooms or your own Personal Viewer.